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Who can provide consent for the collection, use or disclosure of personal information?

Who can provide consent for the collection, use or disclosure of personal information? … Individuals must be capable of consenting to a collection, use or disclosure of their information. Capable means they are able to understand: the information that is relevant to deciding whether to consent and …

CYFSA FAQ

- Published on May 14, 2019

How do I get consent?

How do I get consent? … Child and family service providers must get consent before collecting, using or disclosing personal information — except in certain cases permitted by the act. Consent to collect, use or disclose personal information must: be given by the individual — or their substitute …

CYFSA FAQ

- Published on May 14, 2019

When can I collect, use and disclose personal information?

When can I collect, use and disclose personal information? … As a service provider, you must have an individual’s consent to collect, use or disclose personal information — except in certain cases permitted by the act. Even when you have consent, there are limits on when and how much personal …

CYFSA FAQ

- Published on May 14, 2019

What kinds of records are covered by Part X?

What kinds of records are covered by Part X? … Part X applies to personal information held by child and family service providers. If a record contains no information about an identifiable individual, Part X does not apply. The personal information must relate to a service provided or funded under …

CYFSA FAQ

- Published on May 14, 2019

I provide services to children, youth and families. Do these access and privacy rules apply to me?

I provide services to children, youth and families. Do these access and privacy rules apply to me? … Part X of the Child, Youth and Family Services Act applies to people and organizations providing a service funded under the act or under a CYFSA licence. Examples include children’s aid societies, …

CYFSA FAQ

- Published on May 14, 2019

Access and Privacy Rights for Children, Youth and Families

Access and Privacy Rights for Children, Youth and Families … May 14 is Youth in Care Day in Ontario. It is a day recognizing the bravery and resilience of current and former wards of the province or a children’s aid society. There are currently about 12,000 children and youth in the care in …

Blog

- Published on May 14, 2019

Smart Cities Challege Exhibit (May 14); Community Solutions Network Evergreen (May 15)

Smart Cities Challege Exhibit (May 14); Community Solutions Network Evergreen (May 15) … Smart Cities Challege Exhibit (May 14); Community Solutions Network Evergreen (May 15) … Smart Cities Challege Exhibit (May 14); Community Solutions Network Evergreen (May …

Proactive Disclosure

- Published on May 14, 2019

Basics for Freedom of Information and Protection of Privacy Coordinators (FOIC)

Basics for Freedom of Information and Protection of Privacy Coordinators (FOIC) … The public has a right to access records and information relating to government activities, ranging from administrative and operations to legislation and policy. This is the primary principle of Open Government. …

Basic page

- Published on May 11, 2019

Managing breaches

Managing breaches … A privacy breach occurs when personal information is collected, retained, used, disclosed, or disposed of in ways that do not comply with Ontario’s privacy laws. All public sector organizations, health information custodians, children’s aid societies and other child and family …

Basic page

- Published on May 11, 2019

PHIPA Code of Procedure

PHIPA Code of Procedure … The IPC has published a code of procedure that describes how we process matters under the Personal Health Information Protection Act, 2004 (PHIPA). Parties to matters before our office should be familiar with the procedures set out in this code and in the accompanying …

Basic page

- Published on May 11, 2019

Safeguarding personal health information

Safeguarding personal health information … The Personal Health Information Protection Act (PHIPA) requires that, as a health information custodian (custodian), you must take reasonable steps to ensure that personal health information in your custody or control is protected against theft, loss and …

Basic page

- Published on May 11, 2019

Our PHIPA processes

Our PHIPA processes … TYPES OF PHIPA FILES The IPC handles four types of files under the Personal Health Information Protection Act (PHIPA). Access and correction complaint files We receive and resolve complaints from individuals who have been denied access to, or the correction of, their records …

Basic page

- Published on May 11, 2019

PHIPA complaint process

PHIPA complaint process … Ontario’s Personal Health Information Protection Act (PHIPA) allows individuals to file written complaints with the IPC. A complaint may be filed with the IPC where there are reasonable grounds to believe that PHIPA has been, or is about to be, contravened, including in …

Basic page

- Published on May 11, 2019

Correction

Correction … Can individuals correct errors and omissions in their personal health information? Anyone who believes that their personal health information is incomplete or inaccurate for the purposes for which you collected, used or use the information, can request in writing that you correct the …

Basic page

- Published on May 11, 2019

Access and correction

Access and correction … With limited exceptions, the Personal Health Information Protection Act (PHIPA) provides individuals with a right to access their personal health information held by a health information custodian (custodian), and sets out a formal procedure for access requests to …

Basic page

- Published on May 11, 2019

Unauthorized access

Unauthorized access … Preventing or Reducing the Risk of Unauthorized Access The collection, use or disclosure of personal health information without the consent of individuals and for purposes that are not permitted or required by the Personal Health Information Protection Act (PHIPA) is commonly …

Basic page

- Published on May 11, 2019

Potential consequences of a breach under PHIPA

Potential consequences of a breach under PHIPA … Administrative monetary penalties under PHIPA As of January 1, 2024 , the IPC has the discretion to issue administrative monetary penalties (AMPs) as part of its enforcement powers for violations of the Personal Health Information Protection Act …

Basic page

- Published on May 11, 2019

Privacy breach protocol

Privacy breach protocol … The IPC strongly recommends that you develop a privacy breach protocol. As a custodian, you must take immediate action upon learning of a privacy breach. The following steps may need to be carried out simultaneously and in quick succession in the event of a privacy breach. …

Basic page

- Published on May 11, 2019

Responding to a privacy breach

Responding to a privacy breach … What is a privacy breach? A privacy breach occurs when Ontario’s Personal Health Information Protection Act (PHIPA) has been contravened, for example, where personal health information is stolen, lost or if it is used or disclosed without authority. PHIPA requires …

Basic page

- Published on May 11, 2019

Disclosure

Disclosure … What is a disclosure of personal health information under PHIPA ? The term “ disclose ” means to make the personal health information available or to release it to another health information custodian or person. It does not include using the personal health information or providing it …

Basic page

- Published on May 11, 2019