Guidance documents for organizations

The Office of the Information and Privacy Commissioner publishes guidance documents to promote compliance with Ontario’s access and privacy laws. New materials are posted on an ongoing basis. If you are looking for a guidance on a topic that is not listed here, please contact us.

Showing 15 of 213 results

Title Topic Type Date
Letter to Dr. Cameron on Inquest File Q2022-10 and Jury Recommendation #78 Advice and Submissions Download Read moreExpand

Commissioner Kosseim’s letter to Dr. Cameron, Office of the Chief Coroner, regarding the IPC’s implementation plans for jury recommendation #78 from Inquest File Q2022-10.

Commissioner Kosseim’s letter to Minister Rasheed and Minister McNaughton on the issue of employee monitoring in Ontario Advice and Submissions Download Read moreExpand

Commissioner Kosseim urges the Minister of Public and Business Service Delivery and Minister of Labour, Immigration, Training and Skills Development to work together to strengthen statutory privacy protections for workers in Ontario.

Submission on the Ontario Human Rights Commission’s public inquiry into racial profiling and racial discrimination of Black persons by the Toronto Police Service Advice and Submissions Download Read moreExpand
Submission on the proposed amendment under PHIPA on the right to access records in electronic format Advice and Submissions Download Read moreExpand
How to Protect Against Ransomware Fact Sheets Download Read moreExpand

This fact sheet from the IPC discusses how ransomware has become an increasingly dangerous threat to the security of electronic records and provides guidance on how public institutions and healthcare organizations can protect themselves against it.

Review of the Practices and Procedures of the Ministry of Health’s Inter-ministerial Data Integration Unit Download Read moreExpand
Privacy guidance on facial recognition for police agencies (link below) Best Practices Read moreExpand

Privacy guidance on facial recognition for police agencies (Privacy Commissioner of Canada)

Submission on Bill 106: Obligations and authorities of Ontario Health Teams and access to records in electronic format Advice and Submissions Download Read moreExpand

As Schedule 4 of Bill 106, the Pandemic and Emergency Preparedness Act, 2022 (Schedule 4) would amend the Personal Health Information Protection Act, 2004 (PHIPA) by introducing new regulation-making powers, the IPC submitted recommendations to  Ernie Hardeman Chair of the Committee Standing Committee on Finance and Economic Affairs to address each of these proposed regulatory powers.

Comments on Bill 88, the Working for Workers Act, 2022 Advice and Submissions Download Read moreExpand

This letter to Natalia Kusendova, Chair of the Standing Committee on Social Policy was intended to present the IPC’s views on Schedule 2 of Bill 88, the Working for Workers Act, 2022 on how amendments to Bill 88 can better support its policy objective of enhancing transparency and protecting workers’ privacy.

Letter to Dr. Catherine Zahn and Ms. Hillary Hartley regarding Proof of Vaccination Certificates in Ontario Advice and Submissions Download Read moreExpand

This letter to Dr. Catherine Zahn, Deputy Minister of Health and Ms. Hillary Hartley, Chief Digital and Data Officer offered the IPC’s recommendations to help ensure ongoing protection of the privacy rights of Ontarians as the proof of vaccination certificate initiative continued in the province.

Comments on the Toronto Police Services Board’s draft Use of New Artificial Intelligence Technologies Policy Advice and Submissions Download Read moreExpand

The IPC shared its recommendations with Dr. Dubi Kanengisser, Senior Advisor, Strategic Analysis and Governance, Toronto Police Services Board on the Board’s draft Use of New Artificial Intelligence Technologies Policy. These recommendations were intended to strengthen the Policy and help the Board use AI in a manner that protects privacy, freedom of information, and other fundamental rights.

Submission of the Information and Privacy Commissioner of Ontario on the Proposed Amendment to O. Reg. 329/04 under the Personal Health Information Protection Act, 2004 (PHIPA) on the right to access records in electronic format Advice and Submissions Download Read moreExpand
Review of Ontario Health: The Prescribed Organization under the Personal Health Information Protection Act Review / Registration / Authorization Download Read moreExpand
Manual for the Review and Approval of Prescribed Organizations Best Practices Read moreExpand
Submission of the Information and Privacy Commissioner of Ontario on the Proposed New Guidance for Broad Consent under the Tri-Council Policy Statement on Ethical Conduct for Research Involving Humans (TCPS2) Advice and Submissions Download Read moreExpand
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