Guidance documents for organizations

The Office of the Information and Privacy Commissioner publishes guidance documents to promote compliance with Ontario’s access and privacy laws. New materials are posted on an ongoing basis. If you are looking for a guidance on a topic that is not listed here, please contact us.

Showing 15 of 213 results

Title Topic Type Date
Your Child’s Privacy in School (Fact Sheet) Brochures , Best Practices , Fact Sheets Download Read moreExpand
A Guide to Privacy and Access in Ontario Schools Brochures , Best Practices , Fact Sheets Download Read moreExpand
Disclosure of Personal Information to Law Enforcement Fact Sheets Download Read moreExpand
Responding to a Health Privacy Breach: Guidelines for the Health Sector Papers , Best Practices , Professional Guidelines Download Read moreExpand

This publication replaces the guidance document, What to do When Faced With a Privacy Breach: Guidelines for the Health Sector.

This new, updated guide highlights the importance of having a detailed privacy breach protocol and explains the steps to take in responding to a breach under Ontario’s health privacy regulations. It includes advice on how to contain a breach, notify affected individuals and what information you should record for reporting breaches. The guide also describes when to report breaches to the IPC and regulatory colleges and gives some practical advice for minimizing the...

Access Fact Sheet: Third Party Information Exemption Fact Sheets Download Read moreExpand
Privacy Fact Sheet: General Data Protection Regulation Fact Sheets Download Read moreExpand
Fees, Fee Estimates and Fee Waivers Best Practices , Professional Guidelines Download Read moreExpand
Smart Cities and Your Privacy Rights Fact Sheets Download Read moreExpand
Joint Federal Provincial Territorial Letter to Minister of Infrastructure and Communities on Smart Cities Challenge Letters Download Read moreExpand
Disposing of Your Electronic Media Best Practices , Fact Sheets Download Read moreExpand

This fact sheet provides guidance on how Ontario public institutions and health information custodians can securely destroy personal information when disposing of electronic media.

Annual Reporting of Privacy Breach Statistics to the Commissioner - Requirements for the Health Sector Best Practices , Professional Guidelines Download Read moreExpand
Joint Federal Provincial Territorial Letter to Council of Ministers of Education on the Importance of Privacy Education Letters Download Read moreExpand
Guidance on the Use of Automated Licence Plate Recognition Systems by Police Services Papers , Best Practices , Professional Guidelines Download Read moreExpand

This guidance document outlines the key obligations of police under privacy legislation in their use of ALPR systems and provides guidance, including best practices, on using these systems in a privacy-protective manner.  It addresses the use of ALPR systems for public safety purposes, in particular for the purpose of alerting an officer in an ALPR-equipped vehicle to the presence of a particular licence plate.

Originally published: Sep 2016
Big Data Guidelines Professional Guidelines Download Read moreExpand
Fact Sheet: Reasonable Search Fact Sheets , Professional Guidelines Download Read moreExpand

This fact sheet answers some frequently asked questions about reasonable searches for records.

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