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How does a child’s age affect the parent’s right of access to personal information?

How does a child’s age affect the parent’s right of access to personal information? … Until a child turns 18, their parents or guardians have a right under the Education Act to examine the child’s OSR, without the child’s consent. 71 Where a student of 16 or 17 has withdrawn from parental control, …

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- Published on December 31, 2019

Do students need to reach a certain age before they can exercise their access rights?

Do students need to reach a certain age before they can exercise their access rights? … No. A child of any age has the right to exercise his or her access rights under MFIPPA . This includes requesting access to general records held by the school or school board and/or to his or her personal …

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- Published on December 31, 2019

Do individuals have a right to access general records from a school board?

Do individuals have a right to access general records from a school board? … Yes. In addition to the right of individuals to access their own personal information, MFIPPA gives the public a right to access general records held by a school board, which could include things like policies, guides, …

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- Published on December 31, 2019

How do students and parents access personal information?

How do students and parents access personal information? … If a student, or their parent or guardian, wants to access the student’s personal information, they might choose to ask for the information informally, by asking the child’s teacher for a particular record, for example. If an informal …

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- Published on December 31, 2019

Access to information

Access to information … Do students and their parents have a right to access students’ records? Yes. Students and their parents have a right to access the student’s personal information from their schools and school boards. This right is provided for in both MFIPPA and the Education Act . These two …

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- Published on December 31, 2019

How do school boards safeguard records?

How do school boards safeguard records? … The principal must ensure that the materials in the Ontario Student Records are securely collected and stored in accordance with the OSR Guideline and school board policies. School boards are required to define, document and put in place reasonable measures …

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- Published on December 31, 2019

What happens to the OSR when a student changes schools?

What happens to the OSR when a student changes schools? … Under the OSR Guideline , if a student changes schools, all parts of the OSR, except the office index card, will be transferred to another Ontario-based school. 55 When a student transfers to a school outside of Ontario, a copy of the OSR …

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- Published on December 31, 2019

When can records be destroyed or removed from the OSR?

When can records be destroyed or removed from the OSR? … Principals can remove information from the OSR folder if it is no longer “conducive to the improvement of the instruction of the student.” 52 The information can either be given to the parents or to the student, if aged 18 or older, or …

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- Published on December 31, 2019

Safeguarding and retaining information

Safeguarding and retaining information … How long are school boards required to keep student records? The OSR Guideline establishes the minimum retention schedules for OSRs. The main parts of an OSR must be retained for 55 years from the date the student leaves school. Other records in the OSR …

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- Published on December 31, 2019

What information may be disclosed in an emergency? 

What information may be disclosed in an emergency?  … Ontario’s access and privacy laws do not stand in the way of the disclosure of vital information in urgent situations. In emergency and other limited circumstances, school boards can – and, in some cases, must – disclose information that would …

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- Published on December 31, 2019

When is disclosure of a student’s personal information mandatory?

When is disclosure of a student’s personal information mandatory? … Some laws make it mandatory  for school boards to disclose students’ personal information in certain situations. In these cases, MFIPPA would not stand in the way of the disclosure − it permits disclosure for the purpose of …

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- Published on December 31, 2019

When can a school board disclose a student’s personal information?

When can a school board disclose a student’s personal information? … Under the Education Act , supervisory officers, principals, teachers and designated early childhood educators may disclose information in the OSR to improve the instruction and other education of the student. With limited …

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- Published on December 31, 2019

Using and disclosing personal information

Using and disclosing personal information … When can a school board use a student’s personal information? School boards are not permitted to use a student’s personal information unless certain conditions apply. 24 Under MFIPPA , school boards may only use personal information: for the purpose for …

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- Published on December 31, 2019

Must consent be in writing?

Must consent be in writing? … Under the Education Act , where consent is required to use or disclose records in the OSR , the consent must be in writing. 50 Under MFIPPA , consent to use or disclose information not part of the OSR does not need to be in writing. As a best practice, school boards …

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- Published on December 31, 2019

Consent to collect, use and disclose personal information

Consent to collect, use and disclose personal information … At what age can a student provide consent? When can parents consent on behalf of students? The rules surrounding the age at which a person can provide consent are different under MFIPPA and the Education Act . Under MFIPPA , an individual …

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- Published on December 31, 2019

Does a school board need to give notice that it is collecting personal information?

Does a school board need to give notice that it is collecting personal information? … Yes. With very limited exceptions, a school board must provide a notice of collection and inform the individual of: the legal authority for the collection (for example, a particular section of the Education Act ) …

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- Published on December 31, 2019

When can a school board collect personal information indirectly?

When can a school board collect personal information indirectly? … Collection of personal information from a source other than the student – or the student’s parent or guardian – is called an indirect collection. A collection of personal information from a source other than the student – or the …

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- Published on December 31, 2019

Does a school board need consent to collect personal information about a student?

Does a school board need consent to collect personal information about a student? … If a school board has the legal authority to collect personal information, and it is collecting the information directly from the student, or their parents or guardians, then the school board does not require …

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- Published on December 31, 2019