Do we have to inform third parties that we’re releasing records that mention them?

Part X does not require you to inform third parties before releasing their information to someone who has a right of access to the record.

For non-sensitive information, there would generally not be a need to contact the third party – for example, if you were providing a client with access to a record containing basic information about their foster parent they already know.

In some cases, it may be appropriate to talk to the third party whose information is in the record. If you do that, consider whether or not you will need to disclose to the third party the personal information of the person requesting the information. If so, you will need authority for the disclosure, such as getting the requester’s consent.

Learn more about processing access requests in our guide to providing access to information under the CYFSA